This is a generic risk assessment format for use by race organisers. It is a template which will be updated.
Race Organiser
Contact details__
| Tel website Race Poster attach below Online links |
Location and Venue
Date
Duration of different race classes
Elite Course 16kms Distance 1hr 20mins approx duration
Main Course 16kms Distance 1 hr 20 mins approx. duration
Short Course 3/5kms Distance 40 mins approx. duration
Alternative courses
12kms Distance 1hr 30 minsapprox. duration
Distance approx. duration
Shore Contact during race (i.e. for non-finishers,etc.) Name/ Tel no.
Person with competitors contact details, next of kin, etc. Name/ Tel no.
Race Course (google map or chart to be inserted and annotated) SEE ATTACHED MAP
Alternative course(s) (google maps or charts to be inserted and annotated) SEE ATTACHED MAP
Risk Assessment.( for main course)
Risk Identified Risk Minimisation / elimination
| 1. Possibility of strong wind | Prevailing wind is SW. Outbound course under cliffs with good shelter and visibility. Downwind leg to take advantage of wind. |
| 2. Capsize | All elite competitors must be able to remount. |
| 3. Broken gear/ rudder/ paddle | Two RIB boats will accompany the paddlers. |
| 4. Possibility of fog | Race cancelled. |
| 5. Possibility of large breaking surf on shore | Elite paddlers may still start from beach or alternative start/ finish will be from pier in Tramore. |
| 6. Paddler separated from craft | All paddlers must carry mobile phone, event will run on Safetrx, Leg leashes are compulsory |
| 7. Hypothermia | Paddlers will be advised to wear clothing suitable to conditions/ water temp and their skil level. |
Prevailing Wind
Direction
Forecast for day of race (to be completed on day or previous day of race)
Direction Strength
Any mitigating actions to be taken in view of the forecast, (i.e. changing race course, extra safety cover,etc.)
1. Cancellation if significantly adverse
2. We intend to divide paddlers into novice intermediate and elite.
Only intermediate and elite can paddle main course if conditions calm.
Only elite can paddle the main course if conditions appropriate to national standard downwind.
Compulsory Gear for each craft and each class.
Sursfski and Ocean ski Paddlers
Sea Kayakers
SUP paddlers
Prone Board Paddlers
Recommended additional gear
3. Novice paddlers can only paddle novice course.
4.
Risk Assessment.( for short course)
Risk Identified Minimisation / elimination
| 1. strong wind | Cancellation/ simplified out and back course/ increased safety personell on the water. |
| 2. Strong tide | |
| 3. Capsize | Multiple experienced paddlers on water. |
| 4. Separation from craft | Leg leash compulsory |
| 5. Broken gear | Multiple experienced paddlers on water |
| 6. | |
| 7. |
Risk Assessment.( for alternative course(s))
Risk Identified Minimisation / elimination
| 1. | |
| 2. | |
| 3. | |
| 4. | |
| 5. | |
| 6. | |
| 7. |
Safety Cover
| Motor boat 1 | |||
| Boat Type RIB | Engineoutboard | Aux Power | |
| Helm | Qualification | ……………………… | Experience |
| Callsign (VHF) | Phone No. | ||
| Crew | Exp | Position during race Both will be position ‘shotgun’ ie either side of the rear of the group. |
| Motor boat 2 | |||
| Boat Type RIB2 | Engine YesOutboard | Aux Power | |
| Helm | Qualification | Crew……………… | Experience |
| Callsign (VHF) | Phone No. | ||
| Crew | Exp | Position during race |
| Motor boat 3 | |||
| Boat Type | Engine Yes | Aux Power | |
| Helm | Qualification | Crew 1 | Experience |
| Callsign (VHF) | Phone No. | ||
| Crew | Exp | Position during race |
Kayak Cover (sweeper)
| Kayak (type and colour) | VHF call sign | Paddler | Position during race | Other info |
| Kayak 1 Kayaker 1 | Last | |||
| Kayak 2 | ||||
| Kayak 3 | ||||
| Kayak 4 |
Liaison
Coast Guard Liaison Contact_____
(Contact details of the above liaison person)_______________________
Contact / communication particulars for Coast guard
VHF Channel 16 Phone No.
Contact person within coastguard ______
TR to be made by________________________________________
TR to be cancelled by_____________________________________
In the event of an emergency / event:
Event organiser
Event organiser contact details
Person responsible for outside communication ______
Contact details for the above__________
Checkpoints at
1.Newtown Cove Person responsible _____________ contact_____
2 Tramore Beach Person responsible ____________ contact_____
3 Metalman Headland Person responsible ____________ contact_____
4. Person responsible _____________ contact_____
At end of race
Competitors checked in by……………
Contact details
In the event of an emergency. Protocol to be followed:
1. Doctor on site to be informed.
2. ………………Lifeguards to be informed.
3. Ambulance to be called if appropriate
4.
5.
In the event of a missing paddler the following protocol to be utilised.
1. Coastguard to be informed.
2 Local RNLI will have been informed of the event also.
3.
4
5
Nearest Hospital / primary care centre ……………………..
Directions to the above hospital
. Head out of Tramore on main Waterford road. Turn right at first roundabout at outskirts of Waterford. Continue Straight on all subsequent roundabouts which brings you to the front Hospital entrance.
Contact details for the above hospital switchboard……………
Accident report form (to be filled out in the event of an accident / incident) needs to record the following information
1.Names of parties involved)
2. Contact details of the parties involved
3.Nature of the event
4. Treatment / action taken
5. Follow up action required
The following information also needs to be recorded
Time of the event
Witnesses and their contact details
Weather and light at the time of the event
The account should be signed by the parties involved and the person recording the incident. If any party refrains from signing the account, get them to submit their own signed account. In the event that they do not wish to do this, this refrain should also be recorded and signed by an independent party.
Ocean Racing Ireland 